Passport Appointment Booking Online – Step by Step Guide

Applying for or renewing your passport in India has become easier than ever, thanks to the streamlined online services provided by the Passport Seva portal. If you're planning international travel, whether for work, education, or vacation, securing your passport appointment efficiently is your first step.

This guide will walk you through everything you need to know about passport appointment booking, from checking appointment availability passport slots to final submission, so you can avoid unnecessary delays and confusion.

Why is a Passport Appointment Necessary?

A passport appointment is a scheduled time slot at a Passport Seva Kendra (PSK) or a Post Office Passport Seva Kendra (POPSK) where you submit your documents, undergo biometric verification, and complete your passport process.

Without a confirmed appointment, walk-ins are not entertained (except in Tatkaal/emergency cases), which makes online booking a mandatory part of the passport application process.

Types of Passport Services Available

Before booking an appointment, know the type of service you need:

• Fresh Passport Application: For those applying for a passport for the first time.

• Passport Renewal (Re-issue): For renewing an expired passport or changing details like name, address, etc.

• Tatkaal Passport: For urgent passport needs, quicker processing at an additional cost.

• Police Clearance Certificate (PCC): Required for immigration, work permits, or long-term visa purposes abroad.

Step-by-Step Guide: Passport Appointment Booking Online 

Let’s now dive into the step-by-step guide on how to book your appointment online in India.

Step 1: Register on Passport Seva Portal

• Visit passportindia.gov.in

• Click on “New User? Register Now”.

• Fill in the required details:

1. Name

2. Date of Birth

3. Email ID

4. Login ID (create a username)

5. Password

6. Passport Office (choose based on your current address)

• Submit the form and verify your email ID using the activation link sent to your inbox.

Step 2: Login to Your Account

• Use your registered Login ID and password to log in.

• You’ll be taken to the applicant homepage.

Step 3: Select the Type of Application

• Click on “Apply for Fresh Passport / Re-issue of Passport” or choose the service you require (e.g., PCC, Tatkaal).

• There are two ways to apply:

1. Online Form Submission – Best for most applicants.

2. Download Form – Fill offline and upload later.

• For ease, go with Online Form Submission.

Step 4: Fill in the Application Form

The form includes:

• Personal Information (Name, Gender, DOB, etc.)

• Family Details (Parents' names)

• Present and Permanent Address

• Emergency Contact

• Passport Details (for re-issue cases)

• Educational Qualification

• Employment Type

• Declaration

Ensure all details are accurate and match your documents. Click “Submit” once done.

Step 5: Pay and Schedule an Appointment

Once your form is submitted, it’s time to book your passport appointment.

How to Check Appointment Availability Passport Slots?

To Check Appointment Availability Passport Slots:

• Click “Pay and Schedule Appointment”

• Choose your Passport Seva Kendra (PSK) or POPSK.

• The system shows a calendar with available dates.

• Check appointment availability passport slots by selecting a date.

1. Green = Available

2. Red = Full

3. Grey = Not open yet

• Appointment availability depends on your selected PSK and demand in your region.

• Payment Methods:

1. Credit/Debit Card (Visa/MasterCard)

2. Internet Banking

3. UPI

4. SBI Challan (offline option, slower process)

After successful payment, you’ll receive an Appointment Confirmation with the date and time. You can also download the Application Receipt (ARN).

Step 6: Visit Passport Seva Kendra on the Appointment Date

Carry these documents:

• Printed Appointment Receipt

• Original Documents (Aadhaar, Address Proof, ID Proof)

• Photocopies of all documents

• Passport-size photos (not always required for biometric applications)

At PSK, you’ll go through:

• Document Verification (Counter A)

• Biometrics and Photograph (Counter B)

• Final Review (Counter C)

Keep the acknowledgment receipt safe. Police verification usually follows for fresh or reissue cases.

Tips to Book Passport Appointments Faster

Since passport appointment slots can get filled quickly, especially in metro cities, here are some tips to increase your chances:

• Login early: New slots often open around 6 AM or 8 AM; log in early to book.

• Keep documents ready: So you can apply quickly once slots open.

• Check nearby PSKs/POPSKs: Some may have better availability.

• Opt for Tatkaal if urgent and you meet the criteria.

• Avoid weekends/holidays: They’re usually packed.

Rescheduling or Cancelling a Passport Appointment

You can reschedule your appointment twice within a year of the initial application submission. Log in, click “View Saved/Submitted Applications,” and choose “Reschedule Appointment.”

1. To cancel, follow the same steps and choose “Cancel Appointment.”

2. After the Appointment – Police Verification & Passport Delivery

3. After the PSK visit, police verification is initiated (unless exempted).

4. Police may visit your residence, ensure you’re available.

5. Track status under “Track Application Status” on the portal.

6. Once approved, your passport is printed and sent via Speed Post.

Travel Protection Tip: Secure Your Trip with Niva Bupa Travel Plans

While booking your passport appointment, don’t forget the next essential part of your travel prep: travel insurance.

Niva Bupa travel insurance plans offer comprehensive coverage for:

• Medical emergencies abroad

• Trip cancellations/delays

• Loss of passport or baggage

• Accident and personal liability coverage

A passport opens the door to global travel. A Niva Bupa travel insurance plan ensures peace of mind while you explore the world.

Read More : How to Renew a Passport Online in 2025

Final Thoughts

Booking a passport appointment online is a simple, user-friendly process, if you follow the correct steps. By preparing ahead, checking appointment availability passport slots smartly, and ensuring your documents are in order, you can breeze through the application process.

And once your passport is ready, make sure you're just as prepared for your travel. With a Niva Bupa travel plan in your corner, you’re all set to take on the world, securely.

FAQs

1. Can I book a passport appointment without completing the application form?

   No. You must fill and submit the passport application form online before you can check appointment availability and schedule a slot.

2. How many times can I reschedule my passport appointment?

   You can reschedule or cancel your appointment up to two times in a single year from the date of application submission.

3. What if there are no appointment slots available at my nearest PSK? 

   If no slots are visible, try:

   Checking early morning (around 6–8 AM) when new slots are released.

   Selecting nearby PSKs or POPSKs (Post Office Passport Seva Kendras) for better availability.

   Trying on weekdays instead of weekends.

4. Is the appointment fee refundable if I cancel the appointment?

   No. The passport application fee is non-refundable, even if you cancel or miss your appointment.

5. Can I change my Passport Seva Kendra (PSK) after booking the appointment?

   Once the appointment is booked, you cannot change the PSK location. You’ll need to cancel your current appointment and rebook at the desired center (subject to availability).