Locating the file number on your passport: A step-by-step guide

In today’s world, foreign travel has become a booming industry. However, when considering an overseas trip, having a passport is essential. As one of the only universally accepted forms of identification, a passport holds immense value in travel. But while an increasing number of individuals have a passport, there are still many questions about it. This article will explore the passport file number, its purpose, and where to find it. 

But when travelling, it is essential to opt for travel insurance. Let us explore.

What is a passport?

A passport is an official document issued by a government that contains a person's identity for international travel. A person with a passport can travel to and from foreign countries more easily and access consular assistance from their home country. A passport acts as proof of identity and certifies the personal identity and nationality of its holder internationally.

What is a passport file number, and what is its purpose?

A passport file number is a unique 12-digit alpha-numeric reference code given to all applicants when submitting a passport application. This number is created when the passport application is shared, and the fees are paid. Applicants can use this passport tracking number to monitor their passport application status online and during police verification.

How Does the File Number in Passport Application Look?

The passport file number (also called application reference number) is a unique alphanumeric code generated after you successfully submit your passport application.

In India, the file number typically:

• Begins with a letter representing the Passport Office (e.g., “DL” for Delhi)

• Is followed by a series of numeric digits

• Ends with the year of application (for example: DL10C12345678923)

This number is essential for tracking your passport status online, scheduling appointments, and raising service requests. Always store it safely, as it acts as your primary tracking ID until the passport is issued.

If you are applying urgently due to upcoming travel plans, it is advisable to prepare essential arrangements such as travel insurance in advance to avoid last-minute stress once your passport is dispatched.

When Is the Passport Reference Number Created?

The passport reference (file) number is generated immediately after you:

1. Complete the online application form

2. Pay the required fee

3. Successfully submit the application

It is created before your appointment at the Passport Seva Kendra and remains valid throughout the application lifecycle. You will need it for tracking application progress, rescheduling appointments, and future correspondence.

If you are applying close to your departure date, securing trip insurance in parallel with your passport process can help you stay prepared for unforeseen travel risks once your documents are ready.

Proper management of your passport file number and timely travel planning together ensure a smoother and more secure international journey.

How do you find the passport number for reference?

Once you submit your passport application and pay the fee, you will receive the file number as a reference code to track the status. There are several ways to check passport numbers online. 

• You can check the file number on the application receipt and the copy of the application if submitted online. 

• You can also check the receipt if the passport application is submitted in person at a passport seva kendra. 

• You can check the file number on the last line of the last page of your passport.

Other than this, if you have lost your file number, you can also retrieve it online:

1. Visit the official Passport Seva website: https://www.passportindia.gov.in/AppOnlineProject/welcomeLink.

2. On the left side of the page, you will find a button for existing user login. 

3. Log in using the relevant credentials and click on login.

4. Once logged in, look for the "services section" and click on the "view saved/ submitted application."

5. On that page, you will find the application reference number, applicant's name, date of submission, and passport file number.

 Related  Blog  :Visa on arrival countries for Indian passport holders in 2025

Why is travel insurance important when travelling?

Whether you are travelling for leisure, business, study, or to avoid the mundanity of everyday life, there is nothing quite like travelling and exploring the world. However, when travelling, it is not just the passport that is important; it is also crucial to opt for the right travel insurance.

Travel insurance is a risk management tool that travellers can utilise to protect themselves from the various risks associated with travelling. These risks can vary in severity and frequency, resulting in significant financial loss and negative travel experience. Travel insurance covers dozens of such risks, whether it is trip cancellation, loss of checked-in baggage, medical emergency, personal accident, or even loss of essential documents like passport or visa. This is why all travellers need to opt for insurance whenever travelling. 

So secure the financial security and well-being of yourself and your loved ones with the right international travel insurance policy today and explore all the world has to offer.

Protecting Your Passport File Number

Your passport file number is sensitive information and should not be shared publicly. It can be misused for unauthorised tracking or fraudulent enquiries.

To protect it:

• Avoid posting it on social media

• Do not share it with unverified agents

• Access tracking only through official government portals

• Keep digital copies stored securely

Along with safeguarding personal data, travellers should also prioritise insurance for travelling to protect themselves financially against medical emergencies or unexpected trip disruptions.

Lost Your File Number? Here's How to Get the File Number of a Passport

Losing your passport file number can cause concern, but it is relatively easy to retrieve. You can log in to the official Passport Seva portal using your registered account credentials. In the “View Saved/Submitted Applications” section, you will find all your applications along with their corresponding file number in Indian passport.

If you cannot access the portal, you can contact the Passport Seva helpline by providing personal details such as your full name, date of birth, and application date. Officials can help recover your file number.

Common Issues with the File Number in Passport

Applicants sometimes face technical or administrative issues related to their file number, such as:

• Entering an incorrect file number while tracking status

• Confusing the ARN (Application Reference Number) with the final passport number

• Not receiving the file number due to incomplete online submission

• Losing the SMS or email containing the reference details

To avoid issues:

• Take a screenshot of your confirmation page

• Save the confirmation email securely

• Double-check the entered number before tracking

Once your passport is approved and you begin planning your international trip, arranging travel insurance online ensures you receive your policy documents immediately, without delay.

Troubleshooting the Passport File Number: Steps to Fix Common Issues

If you face difficulties with your passport file number, follow these steps to resolve the issue:

1. Check the Passport Seva Portal: Log in and navigate to the “View Saved/Submitted Applications” section to find your file number in Indian passport.

2. Check Email or SMS Acknowledgment: The acknowledgment sent during application submission usually contains your file number in Indian passport.

3. Contact Passport Seva Helpline: Provide your personal details, and officials can assist in retrieving your file number.

Concluding Thoughts

While resolving file number issues or preparing for urgent travel, arranging travel online insurance, travel insurance for travelling, travel insurance for a trip, trip holiday insurance, trip insurance travel, and insurance for a trip ensures you remain financially protected. Having insurance for travelling, travel insurance online, or online holiday insurance in place gives peace of mind and helps you focus on enjoying your trip rather than worrying about unforeseen circumstances.

FAQ

1. How to track passport status without a file number?

If you’ve lost your passport file number, don’t worry! You can still track your status using other details. Visit the Passport Seva website, and instead of entering the file no in passport, choose the option to track using your passport number India (if it’s a renewal) or your registered mobile number and date of birth. You can also contact the Passport Seva Kendra (PSK) for assistance.

2. What is the file number in a passport?

The passport file number is a 12-digit alphanumeric code printed on the last page of your passport under the "File No." section. This number is assigned during the passport application process and is used to track your passport’s status, renewal, or reissue. It is different from your passport number India, which is printed on the first page and is used for identification and travel purposes.

3. What is the 12-digit passport number?

A passport number in India is NOT 12 digits. Instead, it is an 8-character alphanumeric code, starting with a letter followed by seven digits (e.g., A1234567). However, the 12-digit number on your passport refers to the passport file number, which is used for tracking and administrative purposes, not for travel. Always check the first page for your passport number and the last page for the passport file number.

4. How can I find my passport number?

Your passport number India is printed on the first page of your passport, right under your photo and personal details. If you don’t have your passport with you, check your previous emails or SMS notifications from the Passport Seva Kendra, as they often include the passport number. If lost, you can visit the PSK or police station (in case of theft) and apply for a reissue using alternative identity documents.

5. How can I find the file number of my passport application if I lost the receipt?

Losing the receipt of your passport application can be stressful, but you can still retrieve your file number in Indian passport without it. The file number in Indian passport is a unique identifier for your application, and it is used to track your passport status throughout the processing period.

To find it, log in to the official Passport Seva portal using your registered credentials. Once logged in, go to the “View Saved/Submitted Applications” section. Here, you will see a list of all your submitted applications along with the file number in Indian passport associated with each.

Additionally, if you provided your email or mobile number during the application, you can check your inbox or SMS for the acknowledgment sent by Passport Seva. This acknowledgment contains the file number in Indian passport. Even if the receipt is lost, the portal and your registered communication channels make it easy to locate it.

6. Is the file number the same as a passport number?

It is important to understand that the file number in Indian passport is not the same as the passport number. The passport number is assigned only after the passport is printed and delivered, whereas the file number in Indian passport is generated at the time of submitting your application.

Knowing what is file number in passport is crucial because this number is required for tracking your application, scheduling appointments, or making corrections. Many applicants mistakenly confuse the two, but the file number in Indian passport is essentially an application reference number, while the passport number is the official document number you will receive later.

7. How to find file number in passport application?

There are several methods to know how to find file number in passport application, and it’s easier than many think:

• Through the Passport Seva Portal: Log in using your registered account, go to “View Saved/Submitted Applications,” and your file number in Indian passport will be clearly displayed. This is the most reliable method.

• Email or SMS Confirmation: When you submit your passport application, the acknowledgment message sent to your email or mobile number contains the file number in Indian passport. You can always refer to this even if the physical receipt is lost.

• Passport Seva Kendra Assistance: If you cannot access the portal or emails, you can contact the Passport Seva helpline. By providing your personal details such as name, date of birth, and application date, the officials can help you retrieve what is file number in Indian passport and advise where to find file number in passport application.

Knowing how to find file number of passport and understanding where to find file number in passport application is extremely important for applicants. It allows you to track the progress, book appointments, check application status, or even make corrections without any confusion.

8. What Does the Passport File Number Consist Of?

The passport file number is a unique identifier assigned to each passport application. It is usually a combination of letters and numbers, which helps distinguish your application from others and track its progress through the Passport Seva system. Typically, it includes codes representing the Passport Seva Kendra (PSK) where the application was submitted, the year of application, and a sequential number assigned to your file.

Understanding what is file number in passport is important because this number allows you to check your application status, schedule appointments, or address any discrepancies. While preparing for travel, especially international trips, it is highly recommended to also arrange travel insurance for travelling, travel insurance for a trip, or travel policy insurance. These insurance options protect you from unexpected incidents such as medical emergencies, flight delays, or loss of baggage. Having these protections in place ensures that your journey is safer and stress-free.